英语应用文写作课件：unit7_C_ 39页

1 Unit 7 (C) Application Letter for Admission to Higher Learning Institutions 2 Basic parts of the letter A ） your plan of specialty, degree and time to enter 1. 我渴望明年秋季进入贵校研究生院攻读计算机博士学位。 2. 我拟申请贵校化学专业硕士学位，并计划 2015 年秋季入学。 I ’ m eager to enter the Graduate School of your university next fall to study applied computer for PhD. Degree. I wish to apply for admission to your Graduate School to pursue a Master’s degree in Chemistry and intend to enter in the fall of 2015. 3 B) Applicant’s Background 1. 我是复旦大学微电子工程专业的一名研究生。 2. 我于 2009 年获得北京大学英语语言文学专业学士学位。之后的 6 年我一直在复旦大学担任英语教师。 I’m a postgraduate student in Fudan University, majoring in microelectronics engineering. In 2009 I got my B.A. degree in English language and literature from Beijing University. In the past six years, I’ve been employed as a teacher of English at Fudan University. 4 C) The reason why you want to apply for the school 1. 贵校有着悠久的历史和优良的学术传统，以及出色的教职工和先进的设施享誉世界。 2. 我选择波士顿大学的原因是贵校物理学院拥有适宜的研究队伍，众多的资料库和研究项目。 3. 俄亥俄州立大学一直是我最欣赏的学校，贵校在比较文学领域享有盛誉。 5 1.Your institute has a long history and a fine tradition of scholarship. It is well staffed and equipped, enjoying worldwide fame. 2.I chose Boston University because there are a congenial team of researchers, an array of databases and research projects in your school of Physics. 3.The Ohio State University has always been my favorite. It enjoys a high reputation in the field of Comparative Studies. 6 D) Ask for application form and related materials 如能寄来研究生入学申请表，奖学金助学金申请表、物理学院的详细介绍以及其他相关信息，我将不胜感激。 2. 您能否给我寄来一份申请表及一些相关信息？ 1.I’ll appreciate it very much if you could send me the graduate Application Forms, the Application Form for Scholarships / Assistantships, a detailed introduction to the School of Physics, and other relevant information. 2.Would you please send me an application form and some related information? 7 Cover Letter Introduction It may be a cliché, but you never get a second chance to make a first impression. Your application letter is the “first impression” that a company or an institution will have of you. It is your opportunity to prove that you are worthy of, and equipped to undertake the job for which you are applying. A good application letter will increase your chances of success. Unit 7 (C) 8 Your resume should rarely leave your computer unless accompanied by a covering letter as they can be a major determinant of an applicant’s success. Demonstrating your career interests and highlighting your most relevant strengths and experiences, a professionally set out letter can say a lot about your motivation and your attention to details. 9 Recruiter Simple Specific brief 10 Sample Study Below are three application letters, read them carefully with the following questions in mind: a) What are the major components of a covering letter? Is there a general pattern to follow in organizing details? (b) How does the writer in each case manage to impress the potential employer, to persuade them that he / she, rather than others, should be given the post? 11   The purpose of a cover letter: To arouse the reader’s interest To express interest in the position or the program, etc. To call attention to the highlights of your credentials To emphasize your potential contribution To request additional application forms and / or an interview 12 Introduction Why I am writing What specific post I am applying for Where I got the information to make the application (from a newspaper, a journal, a person…etc.) Brief introduction about yourself 13 Ordinary introduction will be: Eg. I’m writing to you to apply for… I saw your ad in… This is in answer to your ad in…? Motivating Introduction will be : 14 The Selling Point Opening The Creative Opening The Name Opening The Selling Point Opening 15 Eg. 1) Extensive training in medical technology, more than 15 years of working in and managing research and clinic labs, and strong interpersonal skills should enable me to fulfill the responsibilities of lab coordinator in the Department of Anatomic Pathology. 16 2) My training in marketing research, my experience in international trade, and my fluency in both Chinese and English should qualify me for the position you advertised in the New York Times （ Nov. 11, 2013). 17 3) Let me put my creative eye, artistic training and ability, and extensive experience in Web design to work for your vibrant E-trade International. 18 Once a child in my own days, I have given birth to children at hospitals, raised children at home, and have been trained to take care of children’s health. I know how they feel, when they are happy, whether they are healthy, and how to make them giggle with a big smile blossoming on their faces. All these should make me a promising candidate for your pediatrics resident program. The Creative Opening 19 A) Professor Jianmin Wu of Beijing University, who was a visiting scholar in your College of Business 1998-1999, advised me of the Outstanding International Student Scholarship in the MBA program. He recommended me to apply, for he is familiar with my academic background and abilities. The Name Opening  20 B) Dr. Francis J. Anderson, chair of the Anatomic Pathology Department, has suggested that I write to you about the supervisor position in your lab because he believed that I have the training, experience, and skills to run your lab effectively. 21 Education background Work experience Other relevant experience Potential contribution to the organization Effective Body 22 Highlight your qualifications and potential contribution to the organization. a) Expand on your qualifications, past work experience or related coursework Focus on your past work experience, the courses you have taken related to this area your ability to adapt quickly to new situations. Use specific examples. 23 b) Talk about your future persuade the employer that you are a fit for the employer’s needs. 24 Extensive training in medical technology, more than 15 years of working in and managing research and clinic labs, and strong interpersonal skills should enable me to fulfill the responsibilities. My medical training went back to 1978 when I enrolled in a four-year medical technology program at Nanjing University in China after a competitive national entrance examination. After my graduation in 1982, I also had two opportunities to pursue further training in immunohistochemistry . 25 As a result of the initiatives I took while working at Nanjing Medical College, I was promoted to be chief technologist in 1985. From then till the time I left, I managed a lab with seven technicians and technologists, scheduling and coordinating the daily work, training new technicians, and ordering supplies. Under my supervision, our lab was rated the best in the whole college and I was awarded the honor of Employee of the Year in 1987. While at Albert Einstein College of Medicine, I acquired valuable new skills and experience in medical technology. 26 As you will note in the resume I enclose, I am currently working as a technologist (ASCP) at Penn State University’s Hershey Medical Center. I have been the main technologist for several research projects and coauthored several papers published in medical journals. I have also assisted the supervisor in running a lab with more than 10 technicians and technologists. 27 Courteous Conclusion Request a prompt reply Refer to enclosure(s) Offer further contacts Ask for an interview State that you’re a strong match for the job position 28 End with a strong statement of what you can bring to the company. Eg. 1) I can bring a balance of experience in both MIS and management (in both technical proficiency and managerial competence) to your XXX position. I would like to demonstrate to you how I can increase the accuracy and efficiency of your xxx department 2) Because of my years of specific work experience in XXX, I can quickly fit into your projects in a summer internship 29 3) May I discuss my qualifications more fully with you at some time you find convenient? I will be in town during the week of March 23 and 27 and I can see you anytime during your regular office hours. Please call (717) 354-3879 at any time or (717)326-9078 Monday through Friday between 9:00 a.m. to 4:30 p.m. 30 Two styles of cover letters: The conservative or formal style serious in tone and the information is presented in a conventional way b) Creative or informal style casual in tone and presented in a more flexible and informal way 31 Alternative expressions for writing a cover letter There are always alternatives in expression. The same language function can be realized in various ways, but there may be differences in level of formality (formal, informal…, etc.) and in tone (neutral, friendly, intimate…etc.). Below are some alternative expressions in composing a cover letter. Study them and compare and contrast the difference, if any, in stylistic effect. Also pay attention to grammatical usage such as tense, verb form and preposition. 32 to make an opening I’m writing to apply for the post / vacancy of ….advertised in… In answer o your advertisement in …for the post of…, I would like to apply for… With reference to your advertisement in …(place) on …(date), I would like to apply for the post / position of… I have learned from … (sb) of your opening / vacancy for… (job), and am therefore writing to apply for the post. 33 to present qualifications and experience I am now a fourth year student in… (Department) of…(University), and I expect to graduate in …(date) with a degree in …(discipline). I received my…(degree) in …(subject) from…(name of university) in …(date). Since graduation, I have been working with…(name of company / organization) as…(job title) 34 After graduation, I joined…(name of company organization) and worked as… For the past years, I have been employed by…(name of company / organization) At present, I’m working with…(name of company / organization) 35 to mention awards I was awarded the prize of …(title) in …(month / year) for…(e.g. good performance in…etc.) I won / received the prize / award of … (title) in … (date)   to refer to enclosures Please find enclosed my CV for your reference. Please refer to my enclosed CV for details 36 to ask for an interview I shall be glad to come for an interview. I look forward to meeting you in the interview. I should very much appreciate the chance to talk to you. I should be happy to tell you more about my experience in an interview. 37 to request a prompt Reply I look forward to your prompt reply. I would be very much obliged if you can give me an early reply. I would be grateful if you can let me know the result of my application in due course. 38 Homework ※※ （ no need to hand in ,just for practice ） Read the job advertisement on the next page, recently placed in a newspaper. Apply for ONE of the posts offered. In your letter mention: where you saw the advertisement why you want to apply personal details, such as age, nationality…, etc. qualifications relevant experience (if any) your ability to speak and write in English your personality 39